HR Coordinator

Position Information

Position Description & Details:

Provide administrative support to the human resource function as needed; provide support to benefits administration to assist with employee satisfaction and retention; process faculty/staff tuition waivers and employee spouse/dependent/partner waivers; assist with cost transfer billings; assist with coordination/logistics of office and University events; provide customer service and departmental support to ensure customer needs are being met in an efficient and timely manner.

Responsibilities:

HR & Payroll Services Office Administrative Support

• Greet visitors, answer questions and/or direct to appropriate individual
• Provide back-up by answering department telephone, relay information or transfer calls to appropriate individuals
• Assist customers by providing forms; answering basic payroll and benefit questions; referring employees to appropriate vendors and scheduling appointments
• Back-up front desk responsibilities including I-9 and new hire process
• Assist with the performance management process including annual and probationary reviews and reporting functions

Benefits Support

• Update/draft/create benefit forms and guides
• Assist and back-up benefits specialist by monitoring NPERS and entering changes and updates
• Assist with open enrollment for dental/health/vision/flex/life insurance
• Assist in NDSU retirement processing including updating NDPERS and TIAA
• Assist with benefits trainings and new hire benefits sessions

Records Retention Program

• Act as department Unit Record Coordinator for the records retention program
• Attend Unit Record Coordinator meetings
• Monitor records retention schedule and purge records when appropriate using proper disposal method
• Communicate retention schedule to other staff members to ensure that documents can be prepared for destruction
• Update staff regarding changes in record retention/management program
• Provide administrative support to staff as needed

Tuition Waivers

• Determine eligibility and give approval of faculty/staff tuition waivers and employee spouse/dependent/partner waivers
• Contact employee(s) with questions/concerns regarding waivers
• Log tuition waiver information into tracking system
• Sort and electronically distribute workflow for NDSU Customer Account Services and Student Financial Services
• Send tuition waivers to appropriate universities within the University System when employees are taking classes at other institutions

Event Coordination & Logistics

• Assist with the Quarter Century Club banquet
• Assist with the Employee Recognition Social
• Assist with meetings and trainings as needed
• Special projects as needed

Work Schedule: Monday to Friday, 40 hours per week, normal business hours

Advertised Salary: $38,000+, commensurate with experience

Minimum Qualifications:

• Associate's degree in human resources or related field and/or equivalent experience
• At least two (2) years related experience is required
• Excellent oral, written and interpersonal communication skills
• Strong organization and time management skills
• Customer service oriented
• Detail oriented

Preferred Qualifications:

• Bachelor's degree in human resources or related field

Applicant Materials Required:

• Cover letter
• Resume
• Names and contact information for three (3) professional references

Benefits:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

Benefits:

NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the state.

NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu .