Records Specialist - Aerospace

Description

The student records specialist will work as part of a team who are responsible for processing student flight records throughout the students training from pre-checks to assuring graduation requirements are satisfied by interacting with Flight Instructors, students and management.  The student records specialist report to the Records Manager.  These Student Record Specialists are central to the process of student records and logbooks and communication with students, Flight Instructors and Management to assure timely and accurate processing of records.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), $12,000 in basic life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

Duties & Responsibilities

• Audit and Maintain Student Flight Training Records
  • Audit student’s academic and flight records to ensure compliance with FAA Requirements.
  • Verify errors on flight records & correct when identified.
  • Analyze flight records between courses to insure they are correct before clearing the student to advance to the next course.  Communicate any problems to the appropriate persons.
  • Prepare student records for Final Certification & Issuance of temporary pilot certificate.
  • Create & maintain Course Clear checklists & guidance forms for Instructors & Records staff.
  • Monitor & implement retention/purge schedule for inactive records.
• FAA Documentation
  • Verify eligibility of students prior to conducting FAA enrollment in FAR 141 courses.
  • Prepare and review FAR 61 & 141 Airman’s Applications prior to FAA checkrides.
  • Document and forward all paperwork to the FAA.
• Records Center Customer Service
  • Answer questions from instructors and students regarding UND, FAA and TSA regulations, policies and procedures.
  • Retrieve and forward flight records to former students/employees.
• TSA Documentation/Procedures
  • Verify student citizenship and compliance with TSA documentation regulations prior to the start of applicable flight training.
  • Interact with TSA’s Alien Flight Student Program via their website and Help Desk.
  • Assist students with TSA registration.
• Administration of AOA Ramp Badges (Perform duties of TSA “Trusted Agent”)
  • Assist in Ramp Security Briefing.
  • Verify Applicants Citizenship documents
  • Collect badge applications, issue receipts for returned badges.
  • Update badge holder data base, interact with GFK Airport Operations to monitor badge status.
  • Assist in badge audits for each badge population.

Required Competencies

• Must be able to successfully interact with international students.
• Ability to learn in-house records software.
• Excellent written and oral communication skills.
• Excellent Attention to detail.
• Ability to multi-task.
• Ability to work with diverse populations.
• Excellent customer service skills.

Minimum Requirements

• Associates degree and 2 years of administrative, office/clerical/customer service experience; or 4 years of administrative, office/clerical/customer service experience
• Experience with Microsoft Office, Word and Excel, databases, email and internet
• Experience working with a diverse population.
• Ability to pass TSA Criminal History Background Check and become a TSA Trusted Agent.
• Successful completion of criminal history records check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• Experience with UND Aerospace, or Aviation related field.

Minimum Hiring Salary/Position Classification$ 35,000 / year; non-exempt; benefited; full-time Work Schedule

Typically Monday - Friday:  8:00 am - 4:30 pm

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 showing character of service or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.