Facilities Planning Coordinator

Sioux Falls - South Dakota - United States of America
Job Summary
The purpose of this position is to provide support within the planning, scheduling, coordinating of facilities moves, special projects and events. Assists in maintenance of furniture inventories, space planning, and related records / files.
Essential Duties And Responsibilities
Obtains quotes for rentals, parts, labor and installation costs for work orders.
Manages the furniture portfolio and maintains inventory through monthly reports and tracking.
Identifies existing furniture solutions currently in place and develops standard operating procedures for all furniture activity.
Provides customer interface to validate office vacancies, floor plans and proper occupancy information.
Processes invoices and ensures proper cost center coding. Maintains files on work orders, proposals, and department files.
Assists management staff in analysis and developing furniture budgets and solutions.
Delivers budgetary forecasting.
Assists in development of e-business opportunities to decrease costs and add efficiencies to procurement processes.
May coordinate audio-visual and telephone equipment for conference room and event set up within the assigned facility.
May create, modify and maintain AutoCAD drawings to provide accurate floor plans and occupancy information.
Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Communicates work orders to technicians and assists management in resolving problems.
Ability to effectively present information to an internal department and/or large groups of employees.
Other duties may be assigned.
Supervisory Responsibilities
No formal supervisory responsibilities in this position. Coordinates and assigns tasks to co-workers within a work unit and/or project.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And EXPERIENCE
High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
None. Valid driver's license, if driving required in conjunction with job duties.
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITY
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS And/or ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to use work order system.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
Service line: GWS Segment