Payroll & HR Specialist

Job Summary:

The Payroll and HR Specialist is responsible for overseeing the day-to-day operations of HR and payroll functions, including but not limited to, maintaining personnel records, conducting payroll reporting, on and off boarding employees, tax filing and other duties as assigned. A sucessful candidate will have strong attention to detail and experience solving complex payroll tasks.

Major Duties and Responsibilities:

Payroll Processing & Reporting

Oversee and approve reported weekly timecards
Verify hours worked, paid time off, deductions and pay adjustments
Review, Prepare and Process payroll weekly and monthly
Ensure compliance with Union agreements and all state and federal wage and hour laws
Reconcile processed payroll in Sage 300
Ensure all required payroll and tax filings are completed timely and accurately (weekly, monthly quarterly, annually)
Maintain records of payroll tax liabilities
Maintain PTO Accrual records

Review and submit certified payrolls weekly including online entry into LCP Tracker and other website-based reporting
Assist with union fringe benefit reporting
Prepare weekly, monthly, quarterly and year-end reports
Complete Owner Controlled Insurance Program ('OCIP') enrollment forms and the monthly forms that follow
Assist in responses to audits and government entities
Filing annual W2's

Human Resources

Assist in recruiting, screening, and interviewing of new employees
Complete new employee onboarding
Enroll employees in company sponsored benefits
Audit and reconcile benefit accounts annually
Assist with Annual Open Enrollment process
Maintain personnel records
Prepare and assist with paperwork and process for terminated employees
Respond to unemployment inquiries
Maintain Affirmative Action Plan
Answer staff queries regarding payroll and human resources matters
Assist with Employee Culture and Engagement Initiatives
Assist with Job Descriptions
Assist in development of employee training and professional development
Assist with filing Annual ACA forms
Assist with Annual Benefit Statements
Assist the accounting department with month and year-end closings

Assist with other projects, as assigned

Minimum Qualifications (Knowledge, Skills, Abilities)

Associate degree in Human Resources, Finance, or related field preferred or an equivalent level of knowledge and experience
3 - 5 years of payroll experience including processing
3 - 5 years of Human Resource experience including benefits administration
Ability to work effectively with senior-level staff
Strong analytical and problem-solving skills
Possession of excellent oral and written communication skills
Strong computer skills especially in Microsoft products
Sage 300 experience preferred
Self-motivated, goal oriented and can work in a fast-paced environment
Excellent organizational skills and attention to detail
Ability to handle multiple tasks and projects simultaneously
Ability to be flexible with your time and priorities