Financial Specialist III

The University of Wisconsin System is one of the largest systems of public higher education in the country, educating approximately 165,000 students each year and employing 40,000 faculty and staff statewide. With 13 universities across 26 campuses and a statewide extension network with offices in every county, the UW System is a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.

The Office of Financial Administration has the primary responsibility for the fiscal integrity of the University of Wisconsin System. It is expected to provide a financial environment that is secure, encourages the accomplishment of academic missions, provides timely and accurate information, and assists all levels of management in making prudent financial decisions.

POSITION SUMMARY

The duties of this position involve processing a broad range of accounting transactions and providing administrative support functions to the Office of Financial Administration. Most significant among these are the capital project expenditures for the UW System for all UW campuses other than UW-Madison, vendor payments, preparation of many systemwide billings, cost transfers and maintenance of accounts receivable records. In addition, the position is a contact for all UWSA support staff with respect to transaction processing issues. Such responsibilities require a comprehensive understanding of UW and State policies and procedures. The position also provides training on the use of the WISER Accounting information system, guidance in processing all manner of accounting transactions and assists department personnel in meeting their accounting responsibilities. This position is also responsible for the creation of reports for departments and leadership to support decision making. The position acts under the direction of the UWSA Financial Manager with minimal supervision.

MAJOR RESPONSIBILITIES

Responsibilities include the following key activities:

Processing and auditing of accounting transactions, reconciliation of accounts, and monitoring budget to actual reports.
Process all deposits accurately and timely as required by State Statute 20.906. Monitor daily deposit reports to ensure all staff have completed timely processing.
Assist UWSA departmental personnel in the processing of accounting transactions within the various systems (ex. Cost Transfer Tool, ShopUW+).
UWSA US Bank travel card administrator
Preparation of fiscal year end reports and management reports to assist departments and leadership with decision making.
Perform financial management responsibilities related to capital projects for all UW campuses (other than UW-Madison) utilizing the separate Department of Administration ERP system.

MINIMUM QUALIFICATIONS

Knowledge of accounts payable and adjusting journal entries
Knowledge of computer operations including Windows Office Suite and email
Proficiency with Excel and ability to create spreadsheets and reports
Knowledge and experience using online and web-based financial management and accounting systems and databases as well as the ability to query and compile financial data from systems
Effective organizational skills, attention to detail, and the ability to work independently
Effective professional oral, written, and interpersonal communication skills
Ability to make independent judgments and set priorities to meet multiple deadlines
Analytical and problem-solving skills
Ability to create and maintain effective working relationships with diverse groups and individuals including staff, administrators, and outside contacts
Knowledge with policies and procedures related to processing financial transactions

PREFERRED QUALIFICATIONS

Associate degree in accounting, finance, or related field of study
Experience working with the UW System or state

CONDITIONS OF EMPLOYMENT

The UW System is required to conduct a criminal background and sexual harassment check for final candidate(s) prior to employment. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment

WORK LOCATION

The office location is 780 Regent St, Madison, 53715. Telecommuting or hybrid work options may be available to Wisconsin residents only. This position may work a hybrid schedule with some days in the office and the ability to work remotely.

COMPENSATION AND BENEFITS

The Financial Specialist III is a full-time, hourly, non-exempt, university staff position. The official title is (Financial Specialist III, job code: FN008). Well-qualified candidates can expect a starting annual salary within a range of $45,600.00 - 55,6000.00 commensurate with the candidate's education, related experience, and qualifications.

UW System employees receive an excellent benefits package. To learn more about the benefits package, review the UW System Employee Benefits Brochure.

Please see this link for total compensation information: UW System Total Compensation Estimator to provide you with total compensation information.

APPLICATION INSTRUCTIONS
To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through Sunday, June 12, 2022. However, applications may be accepted until the position has been filled.

Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for.
Follow the onscreen instructions and be sure to include your salary expectations when asked in our applicant tracking In addition, please be sure to upload ALL THREE of the required documents: resume, cover letter, and references as PDF files. Failing to include any of these documents may disqualify your application.Your cover letter MUST specifically address how your education and experience relate to the position and qualifications. Be sure to emphasize the areas outlined under "Minimum "Qualifications"
Your reference page should include the names, addresses, email addresses, and phone numbers for three professional references with at least one being from a current or previous supervisor

Submit your application

The University of Wisconsin System Administration is an affirmative action/equal opportunity employer and actively seeks and encourages applications from women, minorities, and person with disabilities.

Questions may be addressed to: Angie Koppen, Human Resources, at .