Payroll & HR Specialist

***This is a full-time, in-person (not remote) job***

Job Summary:

The Payroll and HR Specialist is responsible for overseeing the day-to-day operations of HR and payroll functions, including but not limited to, maintaining personnel records, conducting payroll reporting, on and off boarding employees, tax filing and other duties as assigned. A sucessful candidate will have strong attention to detail and experience solving complex payroll tasks.

Job Requirements:
Major Duties and Responsibilities:

Payroll Processing & Reporting

• Oversee and approve reported weekly timecards
• Verify hours worked, paid time off, deductions and pay adjustments
• Review, Prepare and Process payroll weekly and monthly
• Ensure compliance with Union agreements and all state and federal wage and hour laws
• Reconcile processed payroll in Sage 300
• Ensure all required payroll and tax filings are completed timely and accurately (weekly, monthly quarterly, annually)
• Maintain records of payroll tax liabilities
• Maintain PTO Accrual records

• Review and submit certified payrolls weekly including online entry into LCP Tracker and other website-based reporting
• Assist with union fringe benefit reporting
• Prepare weekly, monthly, quarterly and year-end reports
• Complete Owner Controlled Insurance Program ('OCIP') enrollment forms and the monthly forms that follow
• Assist in responses to audits and government entities
• Filing annual W2's

Human Resources

• Assist in recruiting, screening, and interviewing of new employees
• Complete new employee onboarding
• Enroll employees in company sponsored benefits
• Audit and reconcile benefit accounts annually
• Assist with Annual Open Enrollment process
• Maintain personnel records
• Prepare and assist with paperwork and process for terminated employees
• Respond to unemployment inquiries
• Maintain Affirmative Action Plan
• Answer staff queries regarding payroll and human resources matters
• Assist with Employee Culture and Engagement Initiatives
• Assist with Job Descriptions
• Assist in development of employee training and professional development
• Assist with filing Annual ACA forms
• Assist with Annual Benefit Statements
• Assist the accounting department with month and year-end closings

• Assist with other projects, as assigned

Minimum Qualifications (Knowledge, Skills, Abilities)

• Associate degree in Human Resources, Finance, or related field preferred or an equivalent level of knowledge and experience
• 3 - 5 years of payroll experience including processing
• 3 - 5 years of Human Resource experience including benefits administration
• Ability to work effectively with senior-level staff
• Strong analytical and problem-solving skills
• Possession of excellent oral and written communication skills
• Strong computer skills especially in Microsoft products
• Sage 300 experience preferred
• Self-motivated, goal oriented and can work in a fast-paced environment
• Excellent organizational skills and attention to detail
• Ability to handle multiple tasks and projects simultaneously
• Ability to be flexible with your time and priorities