Administrative Assistant

Position Information

Description & Details:

This position provides shared services between the History, Philosophy, Religious Studies and Modern Languages department and the NDSU Press. The primary duties and responsibilities include budget management, payroll processes, NDSU Press inventory and invoice management and administrative support for the unit Head/Director. Other key duties include managing department projects, scheduling department events, assisting students and academic activities.

Responsibilities:

NDSU Press; 25%:

• Calendar management, scheduling meetings, inventory and invoice management using Dashbook
• Processing reports: such as weekly book orders, weekly credit card report, and monthly purchasing card report

History, Philosophy, Religious Studies and Modern Languages department; 75%:

• Answer phones, schedule meeting rooms, and photocopying.
• Schedule departments' events.
• Maintain inventory, office supplies, and office equipment.
• Serve as phone, key, and records management coordinator for the departments.
• Maintain departments' websites (Typo 3); training provided
• Assist with scholarship processing.
• Coordinate travel for faculty, guests and class field trips.
• Supervise student employees.
• Monitor expenditures and track spending in all appropriated, local, grant and development foundation funds.
• Approve funding on all payables to ensure appropriate spending and accuracy.
• Process all position changes, rate changes, funding changes, payroll forms and corrections, and budget changes as needed.
  
• Complete hires and terminations through PeopleSoft
  
• Other duties as assigned

Work Schedule:

Monday-Friday; 40 hours per week.

Advertised Salary:

$39,000+

Minimum Qualifications:

• High School diploma or the equivalent
• Four years of directly related experience
• Strong computer skills with the ability to use MS Office products effectively
• Budget management experience
• Payroll experience
• Ability to multi-task
• Professional demeanor
• Strong interpersonal, oral and written communication skills
• Ability to work well as team, as well as independently

Preferred Qualifications:

• Good PeopleSoft skills with the ability to run financial and other reports using the HRMS module

Applicant Materials Required:

• Cover Letter
• Resume

Benefits:

NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the state.

NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu .