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Grant Coordinator - NDSU Extension, FCW/4-H/Extension Administration

North Dakota State University
Fargo, ND
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Job Type
Full Time
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Job Details

Position Information

Position Description & Details:

This 0.8 FTE position will provide assistance to faculty and staff for grant and contract approval and management process. This is a three-year grant funded position, with the possibility of continuation dependent upon available funds. This position will be located in Fargo, ND and supervised by the Assistant Director, Family & Community Wellness.


Assist with the pre-grant preparation, internal approval and submission process.
  • Identify and communicate grant opportunities. Monitor granting agency deadlines and requirements for proposal submission.
  • Assist with grant proposal preparation and submission including development of budgets.
  • Coordinate the internal grant approval process.
  • Review proposal budgets for accuracy and verify allowable expenses before submitted for further approval. Coordinate any necessary revisions.
  • Input grant pre-award information into Novelution for proper routing.
  • Work with Agriculture Administration's Budget Office and NDSU Sponsored Programs Administration to facilitate grant submission.

Assist with post-grant and contract administration.
  • Work with faculty and staff to implement requests for budget revisions, project amendments, or time extensions on grant funds if needed.
  • Work with PI's to advise them and be a resource for questions related to allowable expenses for their grant(s).
  • Monitor grant end dates and notify PI of upcoming deadlines.
  • Prepare contracted services agreements for PI when requested.
  • Attend grant meetings with PI's, project teams and grant funders.
  • Assist grant-funded temporary employees with time entry process and approve hours when requested.
  • Assist with accounts payable entry when needed.
  • Work with auditors to provide requested documentation.

Stay updated in knowledge related to grant/contract processing at NDSU.
  • Attend NDSU Grant Coordinator meetings and any other relevant training opportunities.
  • Develop and maintain professional relationships with key NDSU and Agriculture Administration offices involved in the granting process.

Advertised Salary: $44,000+

Minimum Qualifications:
  • Bachelor's Degree or equivalent work experience in business, accounting, project coordination or related field.
  • Evidence of effective and excellent written and verbal communication.
  • Collegial and professional in conducting responsibilities with colleagues.
  • Experience use of desktop programs, including Microsoft Office Suite for word processing, spreadsheets, database management and emailing.
  • Ability to organize and synthesize quantitative and qualitative information.
  • Exceptional attention to detail, with emphasis on accuracy, follow-through and adherence to deadlines.

Preferred Qualifications:
  • One year or more of grant and/or project management experience.
  • Experience with developing a budget.
  • Demonstrated ability to work independently and in a team setting.

Applicant Materials Required:

Cover letter addressing each of the minimum and preferred qualifications, resume and names and contact information for three (3) professional references.


NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the state.

NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or .


NDSU is recognized as one of the nation’s top 108 public and private universities.

North Dakota State University is an employer of choice with a commitment to offer a well-rounded benefits package for employees and their families.

NDSU is listed at 95 among 404 public universities based on the university’s research expenditures reported to the National Science Foundation. In addition, NDSU is listed in the National Science Foundation’s top 100 in several areas, including: agricultural sciences; business management and business; communications; materials science; natural resources and conservation science; social sciences; sociology, demography, and population studies; and visual and performing arts.

Find Us
1340 Administration Ave.
United States
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