Administrative Assistant; Job ID: 2945277

Description

This position is located at the Energy & Environmental Research Center (EERC), an international leader in energy and environmental research, conducting projects for clients throughout the United States and the world. The EERC offers opportunities to people with an exceptional work attitude, dedication to high professional standards, and commitment to personal development. We are looking for confident, scientifically trained, and market-oriented individuals to contribute to the success of the organization by performing one or more of the following functions:

• Provide high-level administrative and professional support to Assistant Director and research staff.
• Coordinate schedules, maintain calendars, arrange meetings, and handle visitors.
• Work with a travel coordinator to initiate travel arrangements, ensure they are complete, and submit receipts for reimbursement.
• Use MS Office software to prepare draft letters, agendas, and other business correspondence.
• Track project milestones and deliverables, and rough out quarterly reports.

At the EERC, we know our people are our greatest asset. Our team of over 270 is sought after worldwide to solve energy and environmental challenges in innovative ways. Since 1951, we’ve worked with over 1,300 clients in 53 countries. We recognize that quality, market-driven science and engineering technologies come from engaged, motivated employees. We encourage lifelong learning through our Employee Development Program and offer many opportunities for both professional and personal growth. As part of the University of North Dakota, employees are eligible for tuition waivers and reduced tuition for family members. Apply with us for a position that can turn into a lifelong passion and a work environment that’s more like a family.

For more information regarding the EERC, visit www.undeerc.org.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

Required Competencies

• Will demonstrate excellent interpersonal, oral, and written communication skills.
• Ability to work and coordinate with multiple groups.
• Ability to create and maintain positive relationships.
• Maintain excellent organizational skills, attention to detail, and the proven ability to prioritize and multitask.
• Must have ability to maintain confidentiality of sensitive information in accordance with University and EERC policies and procedures.
• Ability and desire to learn new skills and receive training for new software programs.
• Ability to handle competing priorities and short deadlines.

Minimum Requirements

• Associate’s degree in an appropriate administrative or scientific field.
• 5-years related experience and demonstrated skills relevant to the responsibilities of the position.
• Proficiency and advanced experience using MS Office software.
• Advanced experience with scheduling meetings, conferences, workshops, etc.
• Successful completion of Criminal History Records Check.
• Resume and cover letter.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• 10+ years of experience.
• 2 years’ experience supporting Assistant Director-level position.
• Familiarity with scientific nomenclature.
• Experience in a project-based organization.
• Experience facilitating or coordinating research.
• Experience planning events.
• Experience with UND’s policies and procedures.

Minimum Hiring Salary/Position Classification

$40,000 / year; Non-exempt; Benefited; Full-time

Work Schedule

Monday – Friday, 8:00 a.m. – 5:00 p.m. with flexibility to accommodate work activities/work life balance. Travel may be required.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 showing character of service or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.