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Financial Executive Assistant

Employer
The Vision Companies
Location
Minneapolis
Salary
Competitive

View more

Job Title: Financial Administrative AssistantJob Type: Temp to hireLocation: Maple Grove, MNShift/Hours: M-F 8-5Career Level: Entry level to ExperiencedEducation: Bachelors Degree in Finance/Accounting preferredSalary: $40-45K+ DOQ

Description: You will work closely with the management team, human resources, as well as clients. This work requires excellent communication skills, administrative background, professionalism and expertise in QuickBooks and Microsoft Office.
1. Administration - 35%
Coordinate communications, answering calls, emails, and interfacing with clients and vendors
Prepare internal and external corporate documents for team members
Maintain organized filing system of paper and electronic documents
Assist with shipping and receiving duties for the office
Assist with on-boarding of new hires
Miscellaneous duties and special projects
2. Accounting - 35 %
Enter bills, invoicing, follow up with accounts receivable
Prepare various weekly reports
Assist with Inventory and Purchasing
Assist with end of the Month / Annual reporting
3. Sales / Marketing - 25%
Assist with sales estimate and contract documents
Preparation of sales, financial and various weekly reports
Assist with social media and other on-line presence
4. Executive Assistant - 5%
Schedule / Manage calendars, coordinate travel, meetings, and events
Provide expense reports to Accountant position
Requirements: 1. Experience in Microsoft Office and CRM software's
2. 3+ years of office administrative experience
3. Must have strong communication skills, be self-motivated and work with minimal direction
4. Excellent planning and organizational skills
5. Ability to multitask while meeting deadlines
6. Ability and willingness to work in a team environment
7. Must have Quickbooks experience

Physical Requirements: 1. Normal Office Activity

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