Payroll & Benefits Coordinator

The School District of St. Croix Falls is accepting applications for a full-time, 12-month Payroll and Benefits Coordinator. This is a hybrid remote position, with up to two days being remote if desired.

GENERAL FUNCTION :

Responsible for the full preparation of the district's bi-weekly payroll and administering the district's benefits. Handles payroll accounting, records, and information in a confidential manner.

ESSENTIAL FUNCTIONS :

Payroll:

Run Payroll bi-weekly and issue direct deposits as needed. This includes processing employee contract changes, dock payments, etc.
Oversee the extraction of information from Frontline to bring into Skyward for hours worked by substitutes.
Make payments of payroll liabilities after each payroll. These include Federal & State Taxes, TSA vendors, child support payments, reconciliation of and payment to insurance companies, WRS, HSA files and transfers.
Complete employment survey each month for the US Department of Labor.
Monitor Funds in all bank accounts and make transfers as necessary.
Quarterly submit 941's for Federal Taxes and Unemployment Reports.
Process and issue W-2's approximately 200 employees at year end.

ACA Compliance:

Track all employee hours and enter into every payroll.
Maintain employee categories and review as needed.
Understand IRS reporting requirements and codes for 1094/1095.
Process and issues for employees at year end.

Employee Management Module Administration:

Coordinate with Human Resources to enter and maintain all employee's positions, assignments and salaries.
Oversee completion of annual rollover of calendars, salary matrices, step increases and plan management.
Export employee information to be imported into payroll.

Administer Dental, Health, Life & LTD Insurance Programs:

Advise employees of open enrollment periods and process benefit enrollments/terminations as needed.
Enter and update insurance deductions/benefits for all employees in Skyward. This includes year-end reconciliation of deductions for School Year Support Staff.
Reconcile and pay benefit invoices.
Work with COBRA vendor to process COBRA letters and New Enrollment General Notices.

Administer Wisconsin Retirement System:

Report New Hires/Terminations of employees.
Submit monthly reconciliations/payments and year end annual reporting.
Distribute quarterly newsletters and Annual Statements of Benefits.
Inform employees of rate changes, webinars, etc.

Administer FSA Plan:

Advise employees of open enrollment periods and process enrollments/terminations as needed.
Enter employees' deductions into Skyward.
Submit files after each payroll to be uploaded in their system.

Administer TSA program:

Process enrollments/terminations as directed by the employee.
Enter the employees' deductions into Skyward.
Transfer payments into employee's accounts via ACH or check.

Bank Reconciliations:

Oversee bank statement reconciliations each month in Skyward.

Journal Entries (JE's):

Create and process journal entries each month for bank transfers, interest and charges.
Process JE's for OPEB transfers and RevTrack program receipts.

Annual Audit:

Prepare and reconcile files for year-end journal entries and audit.

Miscellaneous:

Coordinate entry of new employee personnel information into Skyward.
Assign and generate passwords for Skyward Employee Access.
Oversee summer school contract calculations and enter into Skyward.
Submit New Hire Report to the State of WI after each payroll.
Stay current on software updates to Skyward and various vendor websites.
Stay current on payroll and benefit compliance issues.
Additional duties as assigned.

POSITION REQUIREMENTS/SKILLS :

Must have a High School Diploma.
Must have experience running the full preparation and processing of an organization's payroll.
Must have strong attention to detail, strong organization skills, be able to maintain confidentiality, and excellent written and verbal communication skills.
Must be a self-starter and have the ability to work well independently and able to meet deadlines.
Must work well in all environments, have a professional attitude, and be willing to be a part of a collaborative team. Previous work experience with financial/payroll software packages and electronic spreadsheets is required.
Previous work experience in a Wisconsin school district payroll is highly desired, especially using Skyward software.
Knowledge of payroll accounting is desirable. Knowledge and experience with Google Suite is desirable.

Applications will be accepted until filled.

_The School District of St. Croix Falls is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, religion, ancestry, creed, pregnancy, marital or parental status, sexual orientation, handicap or physical, emotional or learning disability._

Job Type: Full-time

Pay: $45,000.00 - $51,000.00 per year

Benefits:
401(k)
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Day shift
Monday to Friday

Experience:
Payroll management: 1 year (Required)

Work Location: Hybrid remote in Saint Croix Falls, WI 54024