Permit Specialist

APPLICATIONS CLOSE: APR 9 :55 PM CENTRAL DAYLIGHT TIME

UW-Madison is hiring a Permit Specialist.

JOB SUMMARY

More about the Division of Facilities, Planning, & Management (FP&M):

The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in support of the university's education, research, and outreach activities. We are responsible for everything from the building projects that change the face of campus to the flowers that beautify the grounds.

More about the Transportation Services:

UW Transportation Services is a department within Facilities Planning and Management (FP&M) on the UW-Madison campus. We serve a variety of customers with a diverse set of parking and transportation needs.

Transportation Services is responsible for the coordination and administration of all transportation-related services for the UW campus community. Primary functions include the sale/management of parking permits, special event coordination, maintenance and enforcement, construction coordination, lot and booth operations, citation payments and appeals, information technology, financial, transportation planning, and development of multimodal options.

About the Parking Enforcement Supervisor (Field Services Supervisor) position:

This position is a part of our Transportation Services department with in Facilities Planning and Management Division at UW-Madison. This position would assist the Permits manager in the daily administration of the permits process and assist Customer Service by answering phone calls and emails. The Administrative Specialist is also responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals. The Administrative Specialist will manage the permit inventory control system, provide administrative support, and analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

RESPONSIBILITIES:

Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

• 20% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 20% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 25% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• 5% Serves on committees and attends meetings, representing the interests of the unit or program
• 5% Determine inventory needs by researching previous/current year trends/usage, remaining inventory, analyzing costs/benefits of previous and current products used, and compiling new permit policy and construction impacts.
• 5% Manage the permit inventory control system. Allocate all permits into T2 Flex permit system, ensuring all permits received are inventoried and coded accurately. Manage department/vendor/reserved/restricted/monthly permit processes.
• 5% Provide administrative support to all Transportation Services units as needed to support Department goals. Serve as primary backup to Permits Manager and as a liaison to Finance, Customer Service, TDM and other TS units.
• 5% Guides and trains staff and student workers, including the permit fulfillment and student parking
• processes.
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It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

INSTITUTIONAL STATEMENT ON DIVERSITY:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION:

Preferred

Bachelor's Degree

QUALIFICATIONS:

Required:

- 2 years of administrative experience

- 2 years of providing customer service to a diverse group

Preferred:

-Bachelor's Degree

- Experience in data base management and inventory control

- experience with Microsoft Office Suite (excel, outlook, word, etc

LICENSE/CERTIFICATION:

Preferred

Drivers License - Valid and Meets UW Risk Management Standards

WORK TYPE:Full Time: 100%

APPOINTMENT TYPE, DURATION: Ongoing/Renewable

SALARY:

Minimum $60,000 ANNUAL (12 months)

Depending on Qualifications

The minimum hourly rate for this position is $28.85 an hour (salary of $60,000 per year), but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see below for more information:

ADDITIONAL INFORMATION:

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

HOW TO APPLY: To begin the application process, click the "apply now" button.

Please submit a resume and cover letter. In your application materials, detail your experience as it pertains to this position.

We also require contact information for three professional references

CONTACT: Passion Malotky