Administrative Coordinator

Position Information

North Dakota State University's Office of Research and Creative Activity houses the ND EPSCoR office, which works to strengthen research and STEM capacity and beyond throughout the state. Reporting to the Project Administrator, t he Administrative Coordinator position will provide administrative support for ND EPSCoR office functions including: statewide programs and projects; daily activities of the ND EPSCoR office; ND EPSCoR State Steering Committee; and, logistical support for meetings and events.

Responsibilities

The Administrative Coordinator will:

• Assist the Executive Director and the Project Administrator (PA), including: work with correspondence and maintain mailing lists and files
• Perform and lead office operations, including: equipment/supplies purchases; software licensing; and, telephone administration
• Provide additional departmental support, including: monitor and handle email to central email account and other office-related communications (e.g., newsletters)
• Manage travel arrangements and travel reimbursements
• Support for meetings and events, including: meeting scheduling/coordination; meeting logistics (e.g. take minutes, start virtual meetings, record meetings, post agendas to ND Secretary of State open meetings website)
• Support for event logistics (e.g., identify venues, set up venue tours, coordinate movement of materials, supplies, and equipment to/from venue, etc.); point of contact for external vendors (e.g. caterers, hotels, equipment, transportation, etc.)
• Provide technical assistance and equipment setup for office staff

Work Schedule:
Full-time, 12 months. Monday-Friday 8am-5pm [academic year]; 7:30am-4pm [academic breaks and summer]

Advertised Salary: Commensurate with experience.

Minimum Qualifications:

• High School Diploma or GED
• 2 years relevant experience in office administration
• Proficient computer skills to include Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook); digital meeting platforms (i.e., Zoom, MS Teams, etc.)
• Excellent interpersonal, written, and oral communication skills
• Excellent organizational skills (such as ability to manage multiple projects and meet deadlines)
• Ability to work in both a team setting and individually

Preferred Qualifications:

• Associate's or Bachelor's degree
• 4 years relevant experience in office administration and/or event planning
• Knowledge of university policies and procedures
• Experience with university policies and procedures
• Working knowledge of survey tools (e.g., Qualtrics, etc.)
• Ability to learn additional applications and programs, as needed

Applicant Materials Required:
Letter of application and resume

Benefits:

NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Diversity Statement:

NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu .