Associate, Accounts

Summary

The Associate, Accounting is responsible for general bookkeeping, Accounts payables, Accounts receivables in QuickBooks and providing accounting support to his/her supervisor in various accounting activities.

Essential Functions

Account Receivable
Review and understand signed contracts and prepare invoicing/payment plan for milestone and other charges.
Obtain updates from Project managers and others for pass-through costs, variable costs and storage costs.
Prepare Invoices and appropriate backup bills.
Send invoices to customers, follow-up for payments on overdue invoices.
Support Manager finance in communication and meetings with Client for payments
Support customers in month end accrual reporting.
End of Project reconciliations and drafting the amendment contracts as needed.

Account Payables
Understand Study subject volunteer stipend.
Prepare Stipend checks and release checks.
Maintain stipend payout summary in excel and check journal.
Reconcile all credit card payment for all staff with QuickBooks

Bookkeeping Activities
Maintain books up to date with all transactions information.
Perform month end Bank Reconciliations
Perform Revenue accrual and Expense accruals entries as required.
Utilize QuickBooks to run AP, AR and other reports as required.

Other activities as assigned to provide clerical support to supervisors.

Knowledge, Skills and Abilities
Communication
Managing Priorities/Deadlines
Planning and organizing skills
Excel, Word, Quickbooks

Education Requirements

Required: Associate Degree in Accounting or relevant field.

Certification Requirements (If Applicable)

Required: N/A

Experience Requirements

Required: 6+ months of experience in Accounting/Finance Roles

Preferred: Experience of working with QuickBooks