Accounting and Office Specialist

Hispanic Advocacy and Community Empowerment through Research (HACER) is the only advocacy-driven, Latine-specific research organization in the Upper Midwest. HACER was founded in 1988 as a collaborative effort between Ramsey County Human Services, Comunidades Latinas Unidas En Servicio (CLUES), and Metropolitan State University. Our mission is to provide the Minnesota Latino community with the ability to create and control information about itself in order to affect institutional decisions and public policy.

To help us drive this mission, we are seeking an Accounting and Office Specialist. This person will manage weekly processing of Accounts Payable and Receivable, manage the Executive Director's calendar, and provide overall office support to the Leadership team.

More specifically, the Accounting and Office Specialist is responsible for expenses, expense reconciliation, journal entries, weekly vendor and supplier payments, and assisting with accounting requests and internal financial reporting. They will work with vendors to assist with building accounting processes and process implementation.

Responsibilities for the Accounting and Office Specialist role include:
Review, process, and pay all contractor and supplier invoices expense reports and reimbursements
Communicates with contractors and supplies regarding statements and invoice discrepancies.
Obtain appropriate authorizations for payment of invoices.
Maintain Accounts Payable, Receivable, and Payroll records and documentation
Produce monthly and ad-hoc reports Implement a procurement card process, own processing expense reports and reimbursements
Assists in month-end closing activities
Prepares and files 1099 forms and compliance annually
Manage and maintain Executive Director's schedule, appointments, travel arrangements, itineraries, and logistics.
Provide overall administrative support to the Leadership team
Perform ad-hoc accounting projects and other responsibilities as assigned

Required qualifications for the Accounting and Office Specialist role include:
Bachelor's degree in a relevant field related to accounting or four years of equivalent experience and training, or an equivalent combination of education and experience/training.
Nonprofit experience is important with a desire to learn.
Spanish fluency would be preferred
Excellent communication (oral and written) and interpersonal skills
Excellent project management skills, strong attention to detail, and demonstrated ability to multitask
Ability to prioritize tasks and solve problems independently
Expert level knowledge of Microsoft Office with a strong emphasis in Excel
Practical knowledge of accounting concepts, accounting software, and general web-based tools
Successfully manage multiple tasks/projects and deadlines simultaneously
Able to resolve complex problems with minimal guidance
Adhere to the highest standards of ethics, integrity, professionalism, sensitivity, confidentiality
Excellent verbal and written communication skills with the ability to communicate effectively within all levels of the company
Ability to work at minimum a hybrid schedule with several days per week in the office for collaboration time with the team
Benefits for the Accounting and Office Specialist role include:
Time off accruals provided
Employee benefit stipend provided for purchase of insurance benefits
HACER's work environment is equity and social justice based, relaxed atmosphere and mission focused
Support professional or personal development

Flexible work from home options available.