Human Resource Assistant

Position Summary 

This position supports the efforts of the Human Resources Department.  This includes the areas of recruitment, on-boarding, labor and employee relations, professional development, benefit administration, billings, salary administration, retirement programs, and other administrative duties as assigned. 

Essential Responsibilities

 Recruitment, On-Boarding, and Position Management

Assists recruitment scheduling and candidate coordination, including applicant software and background checks; manages the union bid process for Grand Forks

Responsible for communicating new hire data, start date communications, nepotism checks, and announcements on PowerSource; this includes compliance and other need-to-know staff

Originates personnel change workflows, including hires, terminations, and changes

Responsible for Drug Test processes

 

2.  Training and Events 

Works with the Workforce Development Coordinator to facilitate the activities of the Grand Forks Employee Events Committee

Assists with activities related to the annual Employee Information Meetings, annual Employee Recognition events, and the Service Recognition gift program

Coordinates the flower/memorial program for impacted employees in Grand Forks

Assists scheduling training, speakers, and other educational events as directed

Assists with classes and documents courses, attendance, and events within the Learning Management System (LMS)

 

         3. Benefits and Salary Administration

Assures documentation/forms for benefit processing are completed accurately and submitted in a timely manner

Prepares documents for terminating and retiring employees, including assisting with COBRA rights and notifications

Responsible for the maintenance and updating of employment information in the HRIS and ERP

Responsible for keying, processing, and coordinating benefit adds or changes; coordinates Life Change events within the HRIS

Assists Total Rewards Coordinator with preparing billings for medical, dental, life, and other insurances; corrects and verifies billing statements for charges and correct enrollment data, including wage changes

4. Other Administration

Manages record retention of all HR employee file and benefit file documentation

Responsible for responding to employment verification requests

Maintains a printable Organizational Chart on PowerSource

 

Minimum Qualifications

Education

Required:

• Two year-associates degree and 3 years of work experience (or equivalent)

Experience

Preferred:

• Experience in Human Resources/a similar role
• Experience using an HRIS system
• Experience in a union environment/industrial setting

 

The pay range for this position begins at $25.00 per hour. Appropriate compensation will be determined based on a candidate\u0027s skills, education, and previous relevant experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)