EXECUTIVE ASSISTANT

GENERAL SUMMARY
As the Executive Assistant this position has a primary responsibility to provide comprehensive administrative support of an executive nature. This includes the highest levels of discretion and confidentiality to the Executive Director and to the President of the Board of Directors (PBOD). This position will include general office management, meeting, and event coordination. The Executive Assistant will report directly to the Executive Director and will function as the right hand and gatekeeper. This dynamic role will be the perfect fit for a professional who seeks a role where collaboration, creativity, efficiency, and intellect are key!

KEY RESPONSIBILITIES

• 360 – degree administrative management for the office of the Executive Director.
• Act as gatekeeper for all calls, mail, and emails; draft outgoing correspondence, compose emails and memos.
• Prepare updates to the Executive Director to present to the Board of Directors and other stakeholders.
• Construct and maintain publicly available information for files on stakeholders the Executive Director and Directors interface with for preparation in meetings, discussions, and other communications.
• Take and process minutes for Director’s staff meetings and Board of Director’s meetings.
• Maintains physical and electronic office filling systems for Executive Director.
• Organize and prepare for all aspects of business meetings and events, including scheduling, confirming attendance, organizing rooms, technology, and meals.
• Plan and coordinate domestic travel. Prepare itineraries and reconcile expenses.
• Manage and update contact database. Execute personal needs including reservations.
• Assist with planning social, professional, and civic events.
• Perform other projects and duties as assigned.

KEY COMPETENCIES

• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
• Maintains workflow under pressure, in a fast-paced, high-profile work environment.
• Proactive and can anticipate needs, learning executive’s need and the organization’s priorities.
• Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.

SCHEDULE

A full-time Monday through Friday workweek in the office, located in Fargo, ND. 8:00am to 5:00pm with flexibility to occasionally work later hours when needed and weekend projects, when needed.



REQUIRED EDUCATION, CERTIFICATIONS, AND EXPERIENCE

• 5+ years of experience as an executive assistant for a C-Suite individual in a high-performance work environment.
• Proficiency in Excel, Microsoft Office, Outlook, PowerPoint, and adobe is essential.
• Fast typing speed and the ability to reformat documents in these programs will be crucial.
• Strong written and verbal communication skills, with a high level of professionalism and attention to detail.

PREFERRED QUALIFICATOINS

• Bachelor’s Degree in business or closely related field

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to the position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Job responsibilities are always changing to growth. Receipt of the job description dose not imply nor create a promise of employment, not an employment contract of any kind, and that employment at HRRV is at-will.

Hospice has HEART

Honor - I accept the honor of service to hospice patients, families, and communities.

Excellence - I strive for excellence in my work, as we stand on hallowed ground.

Attitude - I choose a positive attitude at work.

Respect - I treat people with the same respect I wish to be given.

Teamwork - I value everyone’s contribution in delivery of care, operation of the organization and stewardship of our resources.

Expectations of all HRRV Employees

Support the mission, vision and values through unequaled quality patient care, professional competence, collaboration, communication, innovation, accountability, ownership and provide support to the entire agency regardless of their primary office location.

Disclaimer

Hospice of the Red River Valley is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Hospice of the Red River Valley prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Hospice of the Red River Valley conforms to the spirit as well as to the letter of all applicable laws and regulations.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.