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Project Coordinator, ND EPSCoR

North Dakota State University
Fargo, ND
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Job Type
Full Time

Job Details

Position Information

Screening of candidates will begin December 18th.

North Dakota State University's Office of Research and Creative Activity houses the ND EPSCoR office, which works to strengthen research and STEM capacity throughout the state. Reporting to the Project Manager, the Project Coordinator will provide strategic administrative, logistical, budgetary, financial, and programmatic support to the ND EPSCoR program.

Financial and budgetary support duties may include establishing budgets, financial projections for budget planning, ensuring compliance with funding agency requirements and university policy, tracking spending for subprojects and subawards from funding managed by ND EPSCoR, managing and monitoring budget process including requesting subprojects/subawards and monitoring their set up through NDSU's electronic research administration system (Novelution), utilizing Peoplesoft and other NDSU databases/software to submit invoices for payment, track expenditures, approve budget modifications, and other duties as assigned.

Administrative, logistical, and programmatic support duties may include assisting in implementation and administration of programs managed by the office (e.g. STTAR program and STEM Teaching Assistantships), managing agreements with external contractors, serving as liaison in a variety of areas (e.g. project personnel on project reporting and financial reporting, Sponsored Programs, Grant and Contract Accounting, Purchasing, Payroll, and Accounting), providing assistance related to project expenses and other job functions, working with other staff to coordinate and support proposal processes (both internal and external) and report development, maintaining appropriate level of confidentiality for information and communications received by office, providing back up for the Administrative Coordinator with regard to ND EPSCoR and grant/collaborative agreement activities including coordinating internal team meetings, external meetings including External Advisory Board and State Steering Committee meetings, and other meetings, as needed, and other duties as assigned.

Work Schedule:

40 hours per week: 8am-5pm [academic year] and 7:30am-4pm [summer/winter breaks] - 12 months per year

Advertised Salary:

Commensurate with experience

Minimum Qualifications:
  • Associates degree in business, accounting, project coordination, or similar discipline and three years of related experience
  • Evidence of efficient and effective oral and written communications
  • Technical acumen as demonstrated by experience and fluid understanding of desktop programs, including Microsoft Office Suite for word processing, spreadsheet and database management, emailing, and presentations
  • Ability to organize and synthesize quantitative and qualitative information from multiple sources and adapt to changing needs should they arise
  • Demonstrated logistical skills and experience in project coordination or grant coordination
  • Exceptional attention to detail, with emphasis on accuracy, follow-through and adherence to deadlines
  • Demonstrated ability to work independently and in a team setting

Preferred Qualifications:
  • Five or more years of related experience
  • Experience with electronic records administration and/or Peoplesoft
  • Experience with federal grants and/or collaborative agreements

Applicant Materials Required:
  • Resume
  • Letter of application describing your relevant training and experiences applicable to the minimum and preferred qualifications listed in the job posting
  • Names and telephone numbers of three professional references in a separate document attached as "Other Document 1"


NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Diversity Statement:

NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or .


NDSU is recognized as one of the nation’s top 108 public and private universities.

North Dakota State University is an employer of choice with a commitment to offer a well-rounded benefits package for employees and their families.

NDSU is listed at 95 among 404 public universities based on the university’s research expenditures reported to the National Science Foundation. In addition, NDSU is listed in the National Science Foundation’s top 100 in several areas, including: agricultural sciences; business management and business; communications; materials science; natural resources and conservation science; social sciences; sociology, demography, and population studies; and visual and performing arts.

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1340 Administration Ave.

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