Associate Director for Emergency Management

Grand Forks, North Dakota (US)
$70,000 plus/year
Mar 07, 2018
Job Type
Full Time

Hiring Department:   Department of Public Safety, Emergency Management

Minimum Hiring Salary/Position Classification:  $70,000/year, Fulltime, Benefitted, Exempt
Benefits: Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave.  Optional benefits available: supplemental life, dental, vision, long term care insurance, flexible spending account, supplemental retirement plans.  

To be considered for this position, all application materials must be fully submitted by 5PM on the closing date.

Position Details:   A Complete Position Description is available as an attachment in the bottom right corner of this position announcement.

  • Planning/Communication
    • Collaborates in the development and implementation of all University-wide hazards programs, strategies, and initiatives. 
    • Analyzes data to determine relevancy to UND and makes recommendations to the Associate Vice President for Public Safety/Chief of Police of those options that offer the greatest benefit to the program. 
    • Examines operations and procedures, assisting in the formulating of policy and the development and implementation of new strategies and procedures. 
    • Ensures university-wide disaster plans are in accordance with industry practices and federal, state, and local guidelines. 
    • Stays current on emergency trends within the profession as well as industry standards and legislation. 
    • Serves as a subject matter expert in emergency management and business continuity and is a credible and effective advocate for priorities identified. 
    • Applies in-depth knowledge to varying situations that may arise as part of the unique university teaching, research, and residential environment. 
    • Represents the Department to various institutional divisions, government agencies, and/or the general public as directed. 
    • Creates written plans, marketing materials, press releases (in coordination with the AVP and University Relations), and presentations.  Serves on a variety of campus and community committees.  Fosters a collaborative environment for university departments, city, county, state, and federal agencies. 
    • Effectively communicates with all campus units and all other city, county, state, and federal public or private agencies that play a role or function in the event of an emergency. 
    • Evaluates communication needs, through the Operations Center, and develops required training including primary and alternate communication systems. 
    • Coordinates efforts with all related parties involved in communications as directed.
  • Preparedness
    • Designs, plans, and conducts periodic emergency management exercises including tabletop, functional, and full-scale drills and exercises in consultation with the AVP. 
    • Identifies target groups for participation. 
    • Identifies periodic and recurring exercises in subjects including the campus plan, ICS, NIMS, communications, urban search and rescue and damage assessment. 
    • Provides instruction and guidance to exerciser and event participants, and evaluates effectiveness and efficiency of exercise and event response. 
    • Designs, implements, and conducts training and testing to reinforce principles of the campus system to all affected constituents. 
    • Prepares instructional materials for training of emergency preparedness and response personnel, as well as to provide the campus faculty, staff, and students with educational information. 
    • Conducts on-going evaluation of campus preparedness, including initial and periodic assessment of natural, technological, and human hazards and threats. 
    • In the context of maintaining the ability to fulfill the University mission, evaluates probability, level of risk, health and safety of responders, impacts to persons in proximity of events, continuity of routine operations, impacts to infrastructure and facilities, environmental impacts, economic impacts, regulatory impacts, and the reputation of the institution.  
    • In consultation with the AVP, develops, implements, and facilitates integration of the Incident Command System (ICS) into all campus emergency planning activities. 
    • Trains and exercises top level management and policy makers and departments in the use of ICS as directed.
  • Response
    • Evaluates and identifies response resources including on-campus, community, inter/intra-campus and allied professional groups. 
    • In consultation with the AVP, develops agreements with such entities to facilitate acquisition of relief materials. 
    • Develops and coordinates ability to respond efficiently and effectively to emergencies as needed. 
    • Trains all staff on proper response procedures, protocols, and capabilities. 
    • Provides technical expertise and responds to emergencies on campus, including after-hours and on-call time; assists in the management of the emergency response process as appropriate according to ICS structure and methodology; contributes to campus and departmental emergency management, planning, and response within the ICS structure and as the designee of the AVP, will direct personnel from all levels in the organization.
  • Recovery/Continuity of Operations
    • In consultation with the AVP, facilitates general preparedness for recovery.  
    • Trains departments in hardening systems, providing redundancy, expectations of damage, and mitigation provisions. 
    • Works with all departments in assuring preparedness to minimize any business interruptions, or restoration of services. 
    • Identifies critical resources that require prioritization for restoration. 
    • Develops individual and unique plans for critical systems. 
    • Coordinates preparation of detailed reports and applications to state and federal agencies for reimbursement and financial assistance needed to recover from declared disasters. 
    • Prepares the campus for prompt and efficient recovery from a disaster. 
    • Works with all relevant sectors of the campus to assure that continuity is integral to their business and emergency planning. 
    • Assures external agencies, including the federal government granting agencies, that the campus has established and implemented appropriate procedures to assure continuity. 
    • Assists in the development of committees, working groups, and other methods to facilitate and evolve this effort.
  • Administration/Mitigation
    • Seeks grant opportunities and evaluates and researches current events and best practices in emergency management.   
    • Identifies necessary tools and other aides to assist participants in providing EOC management including computer-based systems for use in both the EOC and any impacted facilities. 
    • Develops recommended strategies for mitigation of identified hazards in conjunction with existing measures implemented in program areas. 
    • Includes prioritization, risk analysis, projected costs and time lines, identifies potential funding sources, develops schedules, provides technical support to all mitigation efforts and assists in providing recurring review of campus preparedness levels. 
    • Implements use of computer based systems for tracking emergency conditions to prioritize response, track progress, document occurrence, and facilitate recovery and reimbursement in consultation with the AVP. 
    • Assists to assure processes are compliant with FEMA requirements. 
    • Assists in integrating systems into standard business practices. 
    • Assists in the coordinating, supporting, and integration of emergency management with all programs and program leaders while providing guidance to appropriate staff, committees, and departments.  Provides leadership and management functions for the Operations Center.
  • Required Competencies:
  • Exceptional written and verbal communication skills with a demonstrated ability to develop and execute planning.
  • Strong interpersonal skills and the ability to effectively communicate with a diverse community.
  • Sound professional judgment and problem solving skills, as well as the ability to function during high stress emergency conditions.

Minimum Requirements:

  • Bachelors degree in Emergency Management, Organizational Management, Management, or related field.
  • Experience with Project Management.
  • Professional experience in any, or a combination, of the following areas: firefighting, law enforcement, public health, emergency medical services, or military service, or in the fields of disaster management, project management, emergency preparedness and relief at the local, county, state, or federal level, or emergency field operations involving natural disasters, hazardous materials, rescue operations or weapons of mass destruction response.
  • Federal Emergency Managements Agency's (FEMA) Prefessional Development Series (PDS) Certificate or the International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM) Certificates.
  • Must be trained in ICS and NIMS through level 800 (100, 200, 300, 400, 700, 800)-Must show proof.
  • Valid Driver's License
  • Successful completion of a criminal history background check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. 

Preferred Qualifications:

  • Masters Degree or PhD in Emergency Management or related field.
  • 10 years' experience in Emergency Management or related field.



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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EEO/AA for screening, interviewing and selection purposes.
Confidentiality of Application Materials
Note: Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
EEO Statement
UND is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.  Women, minorities, veterans and individuals with disabilities are encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status on the form found at  This information will remain confidential and separate from your application. 
ND Veteran’s Preference
North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report.  The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus.  As a prospective employee, you are entitled to a copy of this report.  The report and statistical data can be found online at  You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND 58202.