Clinical Placement and Outreach Coodinator

Grand Forks, North Dakota (US)
$55,000 plus/year
Apr 11, 2018
Job Type
Full Time

Hiring Department:  Physician Assistant Studies, School of Medicine and Health Sciences

Minimum Hiring Salary: $55,000 plus/year, Full-time, Benefitted, Exempt
Benefits: Includes single or family health care coverage, basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave.  Optional benefits available: supplemental life, dental, vision, long term care insurance, flexible spending account, supplemental retirement plans.
Work Schedule: M-F, 8:00am-4:30pm
To be considered for this position, all application materials must be fully submitted by 5PM on the closing date.

Position Details:   A Complete Position Description is available as an attachment in the bottom right corner of this position announcement.

The position functions as program support for placing students in clinical education sites and providing outreach to preceptors and health care entities. This position will assist the program in recruitment and development of clinical sites to ensure clinical educational opportunities meet program expectations as required by accreditation. Continued support, communication and strengthening of existing clinical education partnerships is also a key element of this position.

Key Responsibilities

Clinical Outreach, Recruitment & Marketing

  • Develop recruitment strategies and provide technical assistance for best practices in clinical site recruitment for PA education
  • Track and report progress and outcomes of recruitment efforts.
  • Participate in PA education clinical site recruitment networks to keep current on new and innovative strategies.
  • Recruit and develop clinical sites to ensure that clinical educational opportunities exist for physician assistant (PA) students
  • Support and strengthen existing partnerships with current clinical affiliates
  • Maintain effective communication and coordination between the academic institution and the affiliated clinical education sites
  • Ability to travel and work a varied schedule with flexible evening and weekend hours to recruit and visit clinical sites
  • Prepare materials for recruitment activities including brochures, handouts, PowerPoints, web-based materials, etc
  • Contribute to preceptor and clinical site recruitment efforts by assisting the Dept Chair in materials and processes, ie web postings, mailings, recruitment services, etc
  • Work with departmental clinical outreach team and department chair to provide support for marketing of preceptors and clinical sites utilizing standards as consistent with accreditation
  • Create materials (electronic and print) to assist in articulating the mission, philosophy and values of the program.
  • Represent the Department, School and University by travelling to marketing events such as recruitment events, exhibitor fairs at area conferences and clinical sites as needed
  • Engage in professional advocacy for the PA profession and the UND Dept of PA Studies

Clinical Placement Coordination

  • Ensure preceptors and clinical sites are able to meet the expectations of the program and ascertain educational suitability for student placement as required by the accreditation agency
  • Develop and maintain effective clinical affiliation agreements between the institution and the clinical education sites
  • Provide clinical placement and administrative management of scheduling students into clinical learning sites
  • Maintain records of credentialing students in preparation for supervised clinical practice experiences
  • Ensure proper medical licensure/credentialing of preceptors for educational suitability within the Department of PA Studies
  • Maintain effective communication and coordination between the academic institution and the affiliated clinical education sites
  • Manage ongoing needs/concerns of preceptors and clinical sites in preparation for and during student learning experiences
  • Track status of clinical availability, clinical site criteria and placement of students
  • Effectively document and maintain records for students, clinical sites and preceptors
  • Travel to recruit and evaluate sites and to evaluate students during clinical practice experiences

Establish and maintain relationships with health care professionals, health care administrators, clinical education coordinators and related clinical placement staff.

  • Work with clinical team to schedule preceptor interviews/site visits
  • Conduct clinical site visits pre- and post- student placement complementing faculty role as necessary
  • Serve as Departmental resource for clinical placement related information
  • Provide high quality customer service to students, preceptors, facilities and communities.
  • Participate in health profession student activities as applicable.

Provide additional staff support for the Department of PA Studies

  • Provide educational teaching for students in areas of interest and expertise complementing faculty role and departmental goals
  • Serve on Departmental, School and University committees as appropriate
  • Support a positive workplace culture of the office by demonstrating professional conduct and values expected of all employees
  • Represent the Department, School and University in a professional manner at all times by providing excellent communication and services
  • Assist in record retention according to SMHS protocol and accreditation standards
  • Compose minutes of meetings and other duties related to meeting preparation as requested

Competencies expected of position:

  • Knowledge of rural health care/workforce and rural community dynamics
  • Sincere interest in working to develop clinical education partnerships for PA education
  • Emphasis on candidate’s ability to demonstrate superior communication skills, with particular strength in interpersonal relationships and networking.
  • Ability to effectively network with and travel to outside organizations and facilities for purposes to include clinical site recruitment and development which may require a variable schedule at times
  • Effective interpersonal skills and the ability to relate to and build rapport with others
  • Demonstrated success working collaboratively with members of a health related team and across disciplines of various healthcare entities.
  • Strong communication and public relations skills including the ability to express ideas clearly and credibly
  • Self-starter with the ability to handle multiple priorities and work effectively under pressure to meet frequently occurring deadlines
  • Excellent leadership skills.
  • Excellent verbal and written communication skills including presentations and strong writing and editing skills
  • Demonstrated ability in problem solving, sound decision making and critical thinking skills
  • Ability to positively represent the Department, School and University with professional conduct and values
  • Strong organizational skills and demonstrated ability to manage multiple tasks simultaneously
  • Proficiency in computers including office related software including Microsoft Office software, email and internet
  • Operational knowledge of digital information and communication systems
  • Knowledge of how to operate general office equipment and assist in maintenance when needed
  • Strong organizational skills and detail oriented
  • Reliable, dependable and valued work ethic
  • Customer service skills and confidentiality essential


Minimum Requirements:

  • Bachelor's degree in health administration, public health or health care related field; degree in communication or business (marketing, management). Other degrees considered with appropriate work experience.
  • 3 years of experience in a health related setting
  • Experience with scheduling, organization, and management of multiple databases
  • Experience in the rural healthcare/workforce arena
  • Experience with rural community dynamics
  • Experience with Microsoft Word, Excel, Outlook and PowerPoint
  • Valid driver's license
  • Successful completion of criminal history background check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. 

Preferred Qualifications:

  • Graduate level degree in business or healthcare related field as noted above
  • Minimum of 5 years of health care experience and 2-3 years in scheduling, organization and management.
  • Experience working within a community based medical or health science center.
  • Knowledge of the primary care role of the PA and other various healthcare providers in the healthcare system.


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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EEO/AA for screening, interviewing and selection purposes.
Confidentiality of Application Materials
Note: Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
EEO Statement
UND is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.  Women, minorities, veterans and individuals with disabilities are encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status on the form found at  This information will remain confidential and separate from your application. 
ND Veteran’s Preference
North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report.  The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus.  As a prospective employee, you are entitled to a copy of this report.  The report and statistical data can be found online at  You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND 58202.