Property Manager/Occupancy Specialist

River Falls , WI
Jun 14, 2018
Job Type
Full Time
This is a full-time salaried position.

Applications must be received by June 29, 2018.

Primary Purpose of Position:
Under the general supervision of the Executive Director, this position is responsible for property management and regulatory compliance in assisted housing programs provided by the Housing Authority. Programs include Section 8 Housing Choice Voucher Program, Low Rent Public Housing, and Tax Credit Housing (Section 42). Housing programs are operated in River Falls. This position is responsible for renting vacant units, monitoring lease compliance, conducting initial and annual certifications, reporting to Federal agencies and inspecting assisted properties. This position implements Federal and State laws and Housing Authority policies in determining applicant eligibility and program compliance.

Major Areas of Responsibility
1. Conduct annual and interim reviews of tenants in HUD, Section 8 and Section 42 programs.
a. Schedule applicant interviews to collect information needed for re-certification. Ensure that appropriate verification forms are signed and procedures explained.
b. Ensure that all needed verifications are returned to calculate rent recertification.
c. Enter data in computer and complete Tenant Certification.
d. Investigate and enforce regulations for cases of fraud and unreported income or household members.

2. Fill vacancies in programs offered by the Housing Authority.
a. Manage waiting lists and ensure accurate records for all applicants.
b. Schedule applicant interviews to collect information needed to determine eligibility. Ensure that appropriate verification forms are signed and procedures explained.
c. Show available units to prospective tenants. Provide information about programs services to interested persons.
d. Complete screening according to program requirements and review file to determine eligibility or denial of assistance. Issue notice of determination to applicant.
e. Calculate rent, assign unit/Voucher and enter data in the computer to complete the certification.
f. Conduct move-in orientation, sign lease, eligibility certification and issue keys to new tenants.
g. Issue Voucher, monitor Request for Tenancy and explain leasing requirements to Voucher holders and prospective Landlords.

3. Complete Monthly Project Reports.
a. Balance Housing Authority records to HUD, Section 8 and WHEDA reports and reconcile differences.
b. Submit via online reporting systems.
c. Implement annual rent increases.

4. Administer Housing Choice Vouchers.
a. Explain program requirements and execute contracts with private market landlords.
b. Facilitate portability of Section 8 Housing Choice vouchers.
c. Explain program requirements to Voucher program participants.
d. Monitor voucher participants for program compliance.

5. Conduct inspections in accordance with HUD Housing Quality Standards and USPCS requirements.
a. Annually inspect units owned by the Housing Authority.
b. Annually inspect units occupied by Voucher Program Participants.
c. Inspect vacated units and prepare work order for re-rental preparation.
d. Inspect units with new tenants at time of move in.

6. Monitor lease/program compliance.
a. Notify tenants of lease violation in accordance with state law and program regulations.
b. Work with tenants to resolve complaints and investigates tenants disturbances.
c. Investigate suspected cases of fraud or program abuse.

7. Coordinates responsibilities with others.
a. Complete paperwork for accountant, support staff and maintenance.
b. Verify with maintenance that unit is ready for occupancy.
c. Maintain tenant files, ensure that all active tenant files have current rent certifications and are in order.
d. Assist administration to ensure prompt and efficient customer service.

8. Other duties as assigned.

Special Requirements:
Must be able to drive to inspection sites. Must be able to be bonded. Must be able to achieve Public Housing Manager Certification within 6 months of date of hire.

The requirements listed below are representative of the knowledge, skill, and/or ability required. To perform this job successfully the individual must demonstrate the following skills and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General Business Abilities:
- Ability to be dependable.
- Ability to independently prioritize and complete multiple tasks and adhere to established time frames.
- Ability to establish and maintain effective working relationships with employees, community contacts, landlords and a diverse tenant/participant population
- Ability to maintain confidentiality.

Education and/or Experience:
Four years related experience and/or training; or equivalent combination of education and experience.
College degree in social services or regulatory management is equal to four years of comparable experience.

Knowledge of Wisconsin tenant-landlord laws. Knowledge of Microsoft Word and Excel and ability to apply computer skills when using specialized software. Familiarity with Federal housing assistance programs. Familiarity with social service programs and service delivery systems. Knowledge of general administrative procedures, office procedures and customer service. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Language Skills:
Ability to read and interpret documents such as rules, policies and procedure manuals.
Ability to write routine reports and correspondence. Ability to speak effectively to customers or employees of organization.
Ability to communicate effectively orally and in writing.

Mathematical Skills:
Ability to add, subtract, multiply, and divide.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the employee's work is done while seated. While performing the duties of this job, the employee is frequently required to stand, walk and talk or hear. The employee is frequently required to use hands to manipulate keyboard, 10-key calculator, telephone and writing utensils. Specific vision abilities required by this job include close vision, mid-distance vision and ability to adjust focus.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Most work is conducted in an office setting. Employee will periodically conduct inspections in tenants' homes where there may be stairs and uneven floors.

Click on Apply to submit your resume. Call 715-425-7640 for an application, or stop in at the River Falls Housing Authority, 625 Main Street, River Falls, WI 54022.

Equal Opportunity Provider and Employer