Office Coordinator and Assistant to the Dean

Position Description:
The Office Coordinator and Assistant to the Dean provides receptionist, administrative, and general operations services for the Dean's Office in the College of Engineering. This position is the primary frontline position within the department, and provide administrative support to the dean and the dean's office staff. The position reports to the dean of the college.

The responsibilities include:
• Maintaining the dean's calendar, including being the point of contact for scheduling.
• General office support, such as answering phones, greet visitors, file management, ordering supplies, and the handling of mail and other office correspondence.
• Assist with the college's scholarship program.
• Manage college listservs.
• Assist with college events and registration.
• Survey compilation and submission.
• Inventory reporting.
• Online payments.
• Proofing of hourly employee hours.
• Oversee the building's needs by liaising with Facilities, and submitting and monitoring the completion of work orders.
• Serve as the Records Unit Coordinator and Telecommunications and Key Control Officer for the department.
• Other duties as assigned.
• Working safely.

Minimum Qualifications:
• Associates degree or 2 years of directly related work experience.
• Proficient in Microsoft Word and Outlook.
• Familiarity with Microsoft Excel, Acrobat Pro, SharePoint, and OneDrive.
• Organizational skills.
• Ability to multi-task.
• Customer service oriented.
• Excellent interpersonal,verbal and written communication skills.
• Ability to prioritize duties and respond promptly to technical requests.
• Ability to work independently and collaboratively.

Preferred Qualifications:
• Bachelor's degree
• Proficient in Microsoft Excel
• 3+ years of directly related work eperience.
• Familiarity with an academic setting.
• Familiarity with PeopleSoft
• Familiarity with Academic Works.

Screening Date: 07/23/2018
Open Until Filled: No
Search Type: Internal/External Simultaneously: Open to all applicants
No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. • 23-12-10.

EO/AA Statement:
NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice: This position is subject to North Dakota Veteran's Preference requirements.
Location (City, State): Fargo, ND

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Are you a North Dakota resident?
   • Yes
   • No
2. Do you qualify for North Dakota veteran's preference?
   • Yes
   • No
3. If yes, list exact dates of service:
   (Open Ended Question)
   
4. Do you qualify for North Dakota disabled veteran's preference?
   • Yes
   • No
5. * How did you hear about this position?
   • Academic Department
   • Bismarck Tribune
   • CareerFargo.com
   • Chronicle of Higher Education
   • Fargo Forum
   • JobsHQ
   • Friend/Co-worker/Family member
   • Higheredjobs.com
   • Indeed.com
   • Job Service of North Dakota
   • NDSU Employee
   • NDSU Website
   • Other newspaper (Please specify below)
   • Professional Publication/Organization Website
   • University Placement Office
   • Inside Higher Education
   • Other (Please specify below)
6. If Other, please specify:
   (Open Ended Question)
   

Applicant Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Veterans Preference Claim Form (DD214)
2. Veterans Administration Letter
3. Other Document 1
4. Other Document 2
5. Unofficial Transcript 1
6. Other Document 3