Human Resources Payroll Specialist
- Employer
- Alerus Financial
- Location
- Grand Forks, North Dakota
- Salary
- Join our team!
View more
- Industry
- Financial Services and Banking
- Role
- Accountant
- Job Type
- Long-Term
- Hours
- Full Time
Job Details
This position is primarily responsible for the payroll function for employees of Alerus Financial. Responsible for all tasks necessary to accomplish the company's payroll processing objectives, including maintaining effective relationships with employees, managers, auditors and government agencies. This position answers employee questions and assists with problem resolution.
Essential Responsibilities:
Job Function Number 1: Payroll administration. (40%)
- Responsible for the payroll processing and administration functions to ensure accurate, compliant, and timely payrolls, including the timesheet imports, employee status changes, employee deductions and earnings, new employee set up and employee terminations.
- Transmit payroll data for ACH files, wage levies, child support payments and wage garnishments.
- Upload payroll files to Alerus Retirement and Benefits, AST, and other various vendors as necessary to complete the payroll processes.
- Generate normal and special payrolls as necessary in a timely manner.
- Manage and maintain the general ledger accounts in the payroll system; coordinating with accounting regular reporting and updates.
- Manage set up tables for accurate tax rates, benefits premiums, payroll calendars and various pay programs to ensure earnings and deductions are listed appropriately.
- Maintain R&R documentation for payroll processes, ensuring backup coverage is trained and kept up to date with changes.
- Prepare system for tax, benefit, and compliance changes at year-end for the upcoming year.
- Maintain knowledge of applicable state and federal wage and hour laws.
- Assist employees with questions and requests for information regarding hours, benefits, and payroll deductions.
Job Function Number 2: Benefits and compensation support. (25%)
- Manage the FMLA process to include notifications to employees, ensure proper certifications and documentation are maintained in employee medical files and hours are tracked appropriately.
- Manage workers comp claims and automobile accident claims with insurance provider; submitting the claims and coordinating additional information necessary for claims review.
- Manage unemployment claims, submitting appropriate documentation, responding to verifications and requests for information, and coordinating any dispute situations.
- Assist Compensation Manager with administrative tasks such as updating incentive agreements, managing eligible participants in the HRVIP and Employee Information databases, basic data analysis and modeling, creating budget files, and tracking of various compensation programs and processes.
- Manage account reconciliations for dental and medical payments.
- Reconcile premium billings and submit for payment.
Job Function Number 3: Federal, State and Local Taxes & Employment Reporting (25%)
- Remit payments and reports to IRS and State and Local Revenue Departments within the required timelines for payroll, quarterly and year-end tax filing and reporting.
- Research laws and regulations regarding taxes and payroll withholding procedures.
- Establish withholding and unemployment accounts with new states as needed.
- Ensure management and regulatory authorities are provided with timely and accurate payroll or employee census reports.
- Maintain employee data in the HRIS to ensure compliance with regulations.
- Coordinate and provide paperwork for terminating employees, such as exit checklist, manager statement, 401k and ESOP notices, etc.
- Maintain employee records in Nautilus to ensure compliance with federal and state regulations.
- Maintain government filings, including 5500s, summary annual reports such as EEO-1, VETS, Workers Compensation, state unemployment, quarterly worksite reports and monthly labor statistics report.
- Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
- Ensure employment law required notifications are provided or posted as updated and required, ie, breakroom posters.
- Assist with review and processing of year-end tax files, W2s, 1095-C, and other year-end file submissions.
- Respond to requests for verification of employment.
Job Function Number 4: Administrative reporting duties. (10%)
- Ensure management and regulatory authorities are provided with timely and accurate payroll or employee census reports, utilizing HRIS to compile and submit reports as needed.
- Maintain employee data in the HRIS to ensure compliance with regulations.
- Coordinate and provide paperwork for terminating employees, such as exit checklist, manager statement, 401k and ESOP notices, etc.
- Maintain government filings, including 5500s, summary annual reports such as EEO-1, VETS, Workers Compensation the quarterly worksite report and monthly labor statistics report.
- Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
- Ensure employment law required notifications are provided or posted as updated and required, ie, breakroom posters.
- Assist with review and processing of year-end tax files, W2s, 1095-C, and other year-end file submissions.
- Respond to requests for verification of employment.
Job Function Number 5: General HR team responsibilities. (10%)
- Provide backup support to Human Resource team members.
- Interpret and communicate policy and regulation guidelines and changes.
- Assist the department in carrying out various Human Resource programs, policies, and procedures for all employees.
- Support and communicate company values, mission, and culture.
- Network and build relationships with other Human Resource professionals in local market.
- Participate as a HR project resource as assigned.
- Maintain knowledge and awareness of relevant employment practices and laws, and apply this knowledge to minimize risks and to consult and advise effectively.
- Assist in employee policy development, providing feedback based on employee suggestions and requests.
Position Requirements:
Qualifications:
- Associates Degree and two or more years related payroll experience.
- Knowledge of general accounting principles.
- Windows and Microsoft office knowledge.
- Ability to work with and maintain confidential and sensitive information.
Personal Characteristics:
- Effective verbal, written, and telephone skills.
- High attention to detail and organizational skills.
- Excellent interpersonal skills, ability to communicate verbally and in writing.
- High degree of integrity and ability to maintain confidential information.
- Ability to manage own time with multiple priorities and deadlines.
- Positive attitude, and passionate for work.
- Adapts positively to continuous change.
Physical Demands: (must be met with or without a reasonable accommodation)
- Extended periods of time sitting at a desk and using office equipment.
- Ability to operate a personal computer/laptop for approximately 8 hours per day.
- Extended time is spent reviewing physical and electronic documents.
- The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
- Periodically, may also do light lifting of supplies and materials which weighs in at approximately 20 lbs.
- Will spend most of time in an indoor environment.
Alerus Financial is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.
Company
Alerus is a company that will challenge you to be at your best and where your efforts have real, tangible effects. Our culture is one of collaboration, innovation, forward-thinking, and giving back. And, as a growing company with a presence in markets from New Hampshire to Arizona, we offer a broad range of opportunities for you to travel the career path that matches your abilities, interests, and goals.
What is the current company culture like?
While our footprint spans North Dakota, Minnesota, Arizona, New Hampshire, and Michigan, we still operate like a small company. In other words, every single person on our team matters. Our employees create our culture.
What skills, education, and experiences does your ideal candidate(s) have? Each position has their own specific requirements and qualifications. In addition to those, Alerus seeks people who live out our fundamental beliefs every day: do the right thing, cherish people, empower with knowledge, respect everyone, serve with passion, and embrace change.
How would you describe the company leadership/team management? Alerus has a diverse executive and leadership team. Each leader comes with a wealth of experience and knowledge within their field to help their teams succeed. Alerus leaders, including our C*Suite executives, maintain regular communication with employees on company updates and goals.
Where do you see the company/organization in the upcoming years? Alerus has bank and office locations in North Dakota, Minnesota, Michigan, New Hampshire and Arizona. While we continue to serve our clients in these states we also look to grow our national footprint to best serve clients wherever they may live.
What do you feel candidates need to know about the company before applying? Alerus is more than just a bank and offers many products for our clients including personal & business banking, mortgages, wealth management and retirement savings. We continue to grow and expand but still maintain and operate with a small business feel. We would not have continued success without our employees and all the hard work they do to serve our clients with passion.
See the current Alerus job openings below!
- Website
- https://alerus.com/
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