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Centralized Accounting Technician

Employer
Douglas County
Location
Alexandria , MN
Salary
NEGOTIABLE

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$18.84 per hour plus benefits including vacation, sick, funeral leave, and holiday pay. Also included in this benefit package is health, dental, and life insurance; medical and dependent care reimbursement accounts (Section 125 Plan) and supplemental insurance; deferred compensation plan and Public Employees Retirement (PERA).


JOB OBJECTIVES: The essential purpose of this position is to process accounts payable for Douglas County, Pope Douglas Solid Waste, West Central MN Drug Task Force and the Douglas County Library and to perform a wide variety of accounting functions and assist accountants in the preparation of audit work papers, financial statements, billing and reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Responsible to organize and review County departments' voucher for payments to vendors. Data entry of vendor names, account codes and amounts for payment into *CostRite and IFS systems. Implementation of electronic accounts payable solution. Verify reports before disbursing funds. Perform positive pay function. Print payroll checks and/or accounts payable checks. Process and submit sales tax reports and other state reports. Process and print 1099's.
*Process receipts to CostRite and IFS.
*Assist in the preparation of the audit work papers and financial statements for County Audit.
*Assist in reporting to external government agencies. Maintain monthly approval sheets for audit.
*Assist Social Services Accountant to complete special billings.
*Work closely with Social Services Fiscal Officer to the MA batch, proofing, eligibility and billing. Cross train to be backup for SSIS payments.
*Manage inmate accounts, invoices and payables for jail.
*Track capital asset inventory. Work closely with Coordinator's office on insurance related additions and disposals. Tie activity to County financial system.
*Maintain contract and construction project files, track payments.
*Maintain ditch files including set up in document management system. Work with Ditch Inspector to complete yearly ditch billings to taxing districts.
*Learn various applicable systems such as IFS, Capital Assets, CostRite, Office Ally, MN-ITS, MAXIS, PrimeWest Portal, SSIS, MMIS and TEAM and attend all applicable training.Work evenings of the primary and general election to assist with reporting process as determined by the Auditor/Treasurer/Finance Director and/or Elections Administrator.
*Assist Auditor/Treasurer staff in answering phones and collecting tax payments in times of staff shortages.
*Collect and receipt in each department's deposits. Verify deposits with our financial reports. Prepare and confirm daily deposits with bank.
*Complies with all rules and policies to maintain a safe work environment.
*Reliable, predictable attendance and punctuality.
*Other duties, as assigned or apparent.



REQUIRED MINIMUM QUALIFICATIONS AT HIRE:

Education/Experience
*High School Diploma or GED
*Minimum 2-year Accounting or Business Degree or 4 years' experience in a bookkeeping position that includes accounts payable.

Licenses and Other Requirements:
*Valid MN Driver's License or ability to obtain within 30 days.
*Must pass a criminal background check.

REQUIRED MINIMUM KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES AT HIRE:
*Proficiency in Excel and Word required.
*Initiative, creativity, and ability to take charge required.
*Time management skills essential.
*Ability to put accounting theory and statutory requirements into actual practice.
*Ability to work well with others.
*Ability to work on multiple projects at once.


HOURS:
*Generally 8:00 am - 4:30 pm Monday thru Friday with some evenings and weekends including during elections. Expected to be on-site during normal working hours.





Click Apply Today Douglas County is an Equal Opportunity Employer



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