Deputy Account Clerk

Douglas County offers an exceptional benefit package to full time employees including vacation, sick, funeral leave, and holiday pay. Also included in this benefit package is health, dental, and life insurance; medical and dependent care reimbursement accounts (Section 125 Plan) and supplemental insurance; deferred compensation plan and Public Employees Retirement (PERA). Starts at $17.51 per hour

Perform assigned duties related to property tax collection, accounts receivable processing and the election and absentee voting process.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
*Process accounts receivable including tax payments
*Perform duties of the absentee ballot board as prescribed in the Minnesota Election Laws;
*Preparing, processing and mailing absentee ballot applications and ballots;
*Assisting the public with the in-house absentee voting process located at the Auditor/Treasurer's office;
*Performing data entry;
*Answering phones and providing prompt, accurate, excellent customer service;
*Proofreading various election related documents for content and accuracy;
*Completing tasks associated with voter registration and absentee voting;
*Safeguarding sensitive documents and supplies;
*Conducting business in accordance with the federal election guidelines, Minnesota Election Laws and according to NVRA and HAVA procedures;
*Perform all other duties assigned, delegated, or required of the elections team, including those prescribed by law.
*Process liquor, beer, auctioneers, and other licenses the office issues.
*Process taxpayer address changes.
*Complies with all rules and policies in order to maintain a safe work environment.
*Reliable, predictable attendance and punctuality.

REQUIRED MINIMUM QUALIFICATIONS AT HIRE:
*Education
High School Diploma or GED

*Experience
2-year Associate Degree in accounting, Business Administration or closely related field or the equivalent of 3 years of customer service experience with most of time spent dealing with customers face-to face including experience in a position that handled money and making change.

Licenses and Other Requirements:
Valid MN Driver's License

REQUIRED MINIMUM KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES AT HIRE:
*Ability to effectively communicate in English verbally and in writing;
*Ability to follow complex oral and written instructions;
*Ability to interact and provide high-level customer service;
*Ability to prioritize and manage multiple projects. Efficient in completing assignments;
*Strong problem solving and scheduling skills;
*Ability to proofread documents and make independent corrections;
*Ability to perform in a professional manner under stress when confronted with tight deadlines;
*Dependability. Business acumen, ability to manage multiple tasks simultaneously and excellent organization skills;
*Demonstrates a professional attitude and appearance;
*Adaptability and flexibility with regards to duties and assignments is required.
*Ability to work extended hours if needed;
*Accuracy and attention to detail is essential;
*Must possess highly developed software skills proficiency in Microsoft Office applications including Excel, Word and Outlook calendaring and applications;
*Must have internet skills;
*Ability to handle information with discretion and in a confidential manner;
*Ability to make important decisions in accordance with MN Statutes and apply those decisions as required by work situations;
*Ability to work independently as well as part of a team.

PREFERRED / DESIRABLE QUALIFICATIONS
*Prior experience as a Minnesota election judge and prior experience in a public contact or customer service environment is preferred.

HOURS
Generally, Monday - Friday 8:00 am to 4:30 pm. but could vary depending on the needs of the department. Candidate must be available the Friday, Saturday and Monday prior to the state primary and general elections and the day of the state primary and general elections. Election days may include working well after midnight.

EXAMPLES OF EQUIPMENT USED
I Series based tax collection software on PC, SVRS election software on PC, calculator, ballot counter (DS-200), Auto MARK, and Electronic Poll Pads.

Click Apply Today to be considered.

Douglas County is an Equal Opportunity Employer