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Administrative Assistant

Employer
University of North Dakota
Location
Grand Forks, North Dakota (US)
Salary
$35,000 plus/year

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Industry
Healthcare
Role
Administrative
Job Type
Long-Term
Hours
Full Time

Job Details

Hiring Department:    Department of Surgery, School of Medicine and Health Sciences, Position is Located in Grand Forks, ND 

Minimum Hiring Salary/Position Classification: $35,000+/Year, Full-Time, Benefited, Non-Exempt
Benefits: Includes single or family health care coverage, basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave.  Optional benefits available: supplemental life, dental, vision, long term care insurance, flexible spending account, supplemental retirement plans
Work Schedule: Monday-Friday, 8:00am - 4:30pm, with occasional other days/hours

For full consideration, all application materials must be fully submitted by 5PM (Central Time) on the closing date.
We will consider qualified internal candidates first.

__________________________________________________________________________________________________

Position Details: A Complete Position Description is available as an attachment in the bottom right corner of this position announcement.

The Department of Surgery at the University of North Dakota School of Medicine and Health Sciences is seeking a highly qualified individual to assist with the following responsibilities:

Coordinate Conferences and Continuing Medical Education (CME) Functions for the Residency Program:

  • Responsible for all aspects of ensuring conferences are held, required paperwork is completed and maintained, and Continuing Medical Education credits are initiated. This includes:
  • Obtaining speakers and coordinating topics and objectives for various conferences and activities including Surgery Grand Rounds, Visiting Professors/Lecturers, Surgery Resident Colloquium, Morbidity and Mortality Conference, Resident Lecture Schedules, and ABSITE Review course, etc.
  • Coordinating the application process for CME credits including typing the application form and producing/retrieving/disseminating the paperwork to accompany the application.
  • Produce and disseminate all summary documents following conferences such as attendance sheets, evaluations, etc.
  • Create Versatile CME wrap-up files.


Perform Faculty Coordinator Responsibilities for Faculty appointments and the Committee on Promotion and Tenure:

  • Communicate with current faculty to answer questions, concerns or resolve issues related to faculty guidelines, promotions, and benefits.
  • Generate and process all faculty appointments and related paperwork, including faculty contracts and certificates.
  • Maintain faculty files, faculty database, website, and including maintenance of Curriculum Vitaes.
  • Create faculty internet accounts and various mailing lists.
  • Maintain Percentage of Effort forms.
  • Keep current on faculty and Committee on Promotion and Tenure issues that might impact the SMHS Surgery Department; update departmental guidelines accordingly.
  • Coordinate all promotion and tenure activities including maintaining faculty profiles.

Perform General Office Functions:

  • Take dictation, compose and type letters/memos.
  • Maintain and disseminate current continuing medical education regulations, policies, etc.
  • Answer incoming calls for the department-handle or transfer as appropriate.
  • Perform mail functions for the department.
  • Maintain all office equipment.
  • Initiate vouchers for payment to faculty, Visiting Speakers, etc. and review for accuracy of accounts; maintain receipts and related paperwork for the Resident Development Fund and the other Alumni accounts.
  • Create and maintain Listserv lists to all faculty, etc for conferences and newsletter.
  • Provide direction to student workers for duties including: creating conference flyers, conference CME tie-ups, scanning of files, update databases and other lists, prepare mailings, photocopying, shredding, etc.

Required Competencies:

  • Ability to operate standard office equipment
  • Effective Written and verbal communcation skills and excellent proofreading skills
  • Computer literacy to include word processing
  • High level of organizational and administrative skills, proficiency in problem solving
  • Ability to function independently, use discretion and attention to details
  • Ability to periodically drive to Fargo


____________________________________________________________________________________________________


Minimum Requirements
:

  • High school diploma/GED
  • Four years experience in an office setting
  • Experience with MicroSoft Office software including: Outlook, Word
  • Valid driver's license
  • Successful completion of criminal history background check


In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. 


Preferred Qualifications:

  • Associate degree in medical secretarial, office administration or related
  • Experience with or training in medical terminology
  • Experience with NDUS/UND policies and procedures
  • Experience working with medical residency programs
  • Experience with or training in records management systems and software
  • Experience with Microsoft Excel and Access



To find out why living and working in Greater Grand Forks is way cooler, check out www.GrandForksisCooler.com



All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EEO/AA for screening, interviewing and selection purposes.
 
 Confidentiality of Application Materials
Note: Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
 
EEO Statement
UND is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.  Women, minorities, veterans and individuals with disabilities are encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status on the form found at http://und.edu/affirmative-action/apcontrolcard.cfm.  This information will remain confidential and separate from your application. 
 
ND Veteran’s Preference
North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
 
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report.  The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus.  As a prospective employee, you are entitled to a copy of this report.  The report and statistical data can be found online at http://und.edu/discover/_files/docs/annual-security-report.pdf.  You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND 58202.

Company

The University of North Dakota is one of the largest employers in the region. The University provides a comprehensive benefits package that includes full health insurance premium coverage for single or family plans, a retirement plan, tuition benefits for employees, as well as for the spouse and dependents of the employee, on-campus training programs, exclusive internal recruitment opportunities, as well as many other benefits.

Company info
Website
Location
264 Centennial Drive
Stop 7127
Grand Forks
ND
58202
United States

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