Administrative Manager

Overview

Envision Physician Services?is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women?s and children?s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies, Infinity HealthCare, and Emergency Medical Associates have recently joined forces to form Envision Physician Services. ?As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia.?

If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

We currently have an exciting opportunity available for an experienced?Administrative Manager.

Responsibilities

Position Summary
Administrative Manager is responsible for oversight, training and dispute resolution of the Milwaukee office Executive and Administrative Assistant staff and resources to ensure efficient and effective office function and coverage.
The Administrative Manager also serves as Executive Assistant to the Infinity HealthCare Senior Vice President and the Infinity HealthCare Director of Operations.
Essential Duties and Responsibilities:

• Oversight and training of administrative office personnel and activities within the Milwaukee office.
• Ensure appropriate work share
• Interacting with those receiving support to ensure needs are being met
• Direct management of the Executive Assistants and Administrative Assistants supporting the operations.
• Executive Assistant to the Infinity HealthCare Senior Vice President and Director of Operations.
• Extensive, frequently changing calendar management
• Frequent complex travel scheduling
• Attend scheduled meetings and take minutes as requested
• Fully coordinate and manage full details of all Executive Round Table meetings as scheduled
• Hotel, Meeting Rooms, Meals, etc.
• Full coordination and management of all Executive Meetings in Milwaukee as scheduled
• Hotel, Meeting rooms, Meals, etc.
• Manage day to day functionality of the Milwaukee Executive Office to include:
• Supply ordering
• Conference room scheduling
• Performing as fire Marshall
• Assist with Concur reimbursement
• Oversee functioning of charitable contributions
• Managing purchases with P-card
• Overseeing the updating and communication of resource documents throughout the office
• Organizational charts
• Medical and administrative leadership lists
• Conference lines
• Provide oversight for events or conference held in the Milwaukee market
• Provide appropriate list of invitees
• Invitation listing and invitations sent
• Attend planning meetings
• Full conference support as requested
• Assist with the employee onboarding process
• Assist in determining appropriate work space
• Acquire parking spots, keys, access cards, etc.
• Supplies, computer, cell phone, business cards, etc.
• Coordinate with Human Resources for proper paperwork, waivers, forms, etc.
• Assist in developing the Administrative G&A budget/equipment budget for the?Milwaukee Executive Offices
• Special projects as the needs?arise throughout the office
• Responsible for adhering to all company policies and procedures
• Maintain high levels of confidentiality and professionalism at all times
• Other duties as assigned
• Reads and abides by the company?s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs
• Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohited activities in accordance with reporting policies of the company
• Obtains clarification of policy whenever necessary and may use the resources available through Compliance, Human Resources or Legal to do so

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• At least 7 to 10 years of experience supporting multiple C-suite executives and two years management experience
• Ability to interact with internal and external customers with active listening and strong customer service skills
• Proficiency in MS Office suite computer programs including Outlook, Word, Excel
• Ability to prioritize and handle multiple tasks
• Demonstrates the ability to perform in a complex and rapidly changing environment
• Effective oral, written and interpersonal communication skills
• Ability to coordinate large events
• Ability to take proficient meeting minutes
• Intermediate analytical reporting skills
• Excellent interpersonal, verbal and written and communication skills
• Ability to travel occasionally as needed

Education/Experience:

• Bachelor's Degree from four-year college or university and 7 or more years of related experience; or equivalent combination of education and experience

Computer Skills:
To perform this job successfully, an individual should have knowledge of:

• Intermediate personal computer skills including MS Outlook, Word, Excel

Certificates and Licenses:

• N/A
  If you are ready to join an exciting, progressive company and have a strong work ethic,?join our team of experts!?We offer a competitive salary and a comprehensive benefits package.
  
  Envision Physician Services?uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit?
  
  Envision Physician Services is an Equal Opportunity Employer.